EGSA Handbook
The EGSA Handbook (click here for the most up-to-date version) is your peer-compiled guide to all the wisdom of the EGSA. Below, you’ll find helpful links to the forms and spreadsheets that it references arranged roughly in the order in which you will need them during your years in the English Graduate Program. If you need additional guidance, contact the Peer Advisor.
Spreadsheets and Ongoing Resources
Degree Requirements and Spreadsheets
- Description of MA Program: The official Policies and Procedures for the MA Program
- MA Degree Requirements Spreadsheet: Each track is on a separate sheet
- Description of PhD Program: The official Policies and Procedures for the PhD Program
- PhD Degree Requirements Spreadsheet: Each track is on a separate sheet
- Graduate School Petition: use this for nearly all petitions, including language and course substitutions
Travel Funding
- Travel Funding from Graduate School: Apply here first, and then apply in the English Department
- Travel Funding from English Department: Apply here after you have funding from the Graduate School
- Creating Expense Reports: A guide to completing necessary reports in Ignite for reimbursement.
- When you receive approval from the English Department to reimburse you for travel, Lois Avey (English Department Office Manager) will help you complete an Expense Report. This can’t be done until the trip is complete. Send your receipts to Lois and she will complete the report for you.
- Contact Lois for help or with any questions. She says, “If you’re being reimbursed from a grant or a non-English Department the accounting numbers will also be different. Please let me know and I can try to help you with that.”
Coursework
- Graduate School Petition: Complete this form to have coursework from a previous program satisfy distribution requirements. (NOTE: Students who enter with an MA will also have to petition to have those credits applied to their PhD. If you don’t do this, your “degree audit” in BearWeb will show you missing credit hours. It’s a technicality, but it can cause confusion if you don’t get it taken care of early. See the EGSA Handbook for further information.)
- Record of Foreign Language Examination: If you choose to test out of a language complete this form.
- Requirements for Graduate Certificate in Religion and Literature (applies only to students beginning the program in Fall 2017 and beyond) See the EGSA Handbook for further information.
MA: Thesis
- See the EGSA Handbook for general guidelines and tips on this process
- See the graduate school’s Dissertation & Thesis Overview page for tips, deadlines, and required forms.
PhD: Prelims, Prospectus and Research
- Sample Prelims Lists (Comprehensive Exams): A repository of recent lists from your EGSA colleagues. Email Savannah to add your documents to the folder!
- Sample Dissertation Prospectuses: A repository of recent dissertation prospectuses from your EGSA colleagues. Email Savannah to add your documents to the folder!
- Comps Panel Recording: A digital recording of the Fall 2023 comps and prospectus panel hosted by EGSA’s peer advisor.
- Prelims Dissertation Committee Form: Print or pick up this form from the English Office before you go to your Prospectus review, so that the committee members can sign it and make you officially ABD.
PhD: Dissertation
- See the graduate school’s Dissertation & Thesis Overview page for tips, deadlines, and required forms.
- Doctoral Investment Form: this is due at your preliminary technical review, which occurs at least 14 days before your defense.
- Announcement of Doctoral Oral Examination: this is due at least 10 days before your dissertation defense.
- Results of Doctoral Oral Examination: bring this to your defense and get it signed
- Approval of Final Dissertation Copy: fill this out after your dissertation examination and after your committee chairperson approves your revisions.
- Copyright and Availability Form: fill this out and turn it in during your final review. Most professors recommend checking the two year box so you have time to get your dissertation published before your brilliant ideas are disseminated freely.
- Change of Grade Form: fill this out to get your dissertation hours changed from incomplete to complete. It’s not online, but Lois has copies of it.